The 2017 AGM will be held at 6.00pm on Wednesday 15th November in the Stewart Building at Fisher & Paykel Healthcare, 15 Maurice Paykel Place, East Tamaki. A finger food meal will be served at the start of the meeting so come straight from work. Please email numbers attending to firstname.lastname@example.org or text/phone Jill on 021344253 by Friday 10th November so that we can cater accordingly.
“That the SAANZ constitutional rule12(a) be amended to read:
12) All funds received by or on behalf of the Association:
(a) Shall forthwith be paid to the credit of the Association in an account with a bank or savings bank decided by the Executive Committee and all cheques, withdrawal slips or electronic withdrawals drawn on the account shall be signed by any one (1) of the President, the Secretary, Treasurer, other members of the Executive Committee, or such other persons as may be appointed for that purpose by resolution of the Executive Committee."
Rider: The executive committee wish to move in line with many other organisations to require just one signature for bank transactions, in order to enable the use of online banking. Currently the bank cannot set up online banking where two signatures are required for withdrawals and payments. This change will enable accounts to be paid in a timely manner and with less inconvenience. All payments require approval or ratification by the executive committee at each meeting, and are reviewed annually by an independent reviewer in line with the minuted records of executive meetings, thus providing adequate safeguards for the organisation.
"That 3(e) be amended to read: "In any year where subscriptions are set at $0, members will be deemed to be financial provided that they are registered on the membership database. Members will remain on this database until a request is received to be removed. Financial members will have both speaking and voting rights at meetings, but non members will have speaking rights only."
Rider: Currently 3.(e) reads: "Members who have ceased to be financial but have not cancelled membership shall be deemed to be inactive members for a period of one year. After this membership shall cease. Inactive members may be granted speaking rights at general meetings but will not have voting rights until they again become financial. Newsletters cease three months after membership subscriptions have not been paid." This is not relevant where subscriptions are set at $0.
"That 8) be amended to read " FIVE (5) clear working days before a special meeting and fourteen (14) clear working days before the Annual General Meeting a notice thereof and of the business to be transacted thereat, together with a copy of the report and balance sheet in the case of the Annual General Meeting, shall be posted on the SAANZ website AGM page following notification of the AGM via the newsletter, and made available to any member on request. EVERY requested notice required to be given to the members shall be deemed to have been duly delivered if emailed or posted to the member in a pre-paid addressed envelope to the member at the member's last known address."
Rider: Currently 8) reads "FIVE (5) clear working days before a special meeting and fourteen (14) clear working days before the Annual General Meeting a notice thereof and of the business to be transacted thereat, together with a copy of the report and balance sheet in the case of the Annual General Meeting, shall be made available to every Ordinary Member on request. EVERY notice required to be given to the members or any of them shall be deemed to have been duly delivered if posted to the member in a pre-paid letter addressed to the member at the member's last known address. Because we no longer receive charity free post envelopes, mailing out to all members is expensive and we should therefore use digital communication as our prime means of communication with members. Members can request a standard posted version if they supply a prepaid addressed envelope.
Date for next AGM - November 2018
Following the AGM a brief support meeting will be held.
A time will be set aside for your questions re sleep issues such as OSA. All welcome to attend.
SAANZ continues to look for more people to join the executive committee to assist us with the work of supporting information flows and support for people with sleep apnoea. A nomination form can be downloaded below that you can fill in and send to the P O Box. We will then organise someone to sign and second your nomination.
In order to ease the work load of the current executive, SAANZ has moved its main focus to provision of support via its website, and to this end has added considerable content in movie, audio and text format. The"Overview" and "New to CPAP" pages will be the first port of call for those seeking answers to queries, and this will be backed with the opportunity to send specific queries via the "Contact" page. These queries will then be followed up by email and/or a phone call from one of the executive or from our medical advisor or product specialists.
Nominations should be sent to P.O. Box 88, Hamilton 3240 to arrive PRIOR TO THE MEETING DATE. Nominations can also be received by email (must be signed) or from the floor during the AGM.
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